Time
Day, week, and calendar tracking with timers, approvals, and connected calendar events.
TIME · PROJECTS · BILLING
Hourweave
Run the work. Know the numbers.Time tracking, project budgets, and billing in one workspace.
Hourweave is project operations software for agencies, consultancies, and service teams. Track billable hours, protect margins, approve work, and turn time and expenses into revenue.
No credit card required · English, 中文, 日本語, 한국어One operating recordTime, expenses, budgets, rates, approvals, and invoices stay connected.
Built for real teamsCapacity, utilization, roles, departments, permissions, and rate history.
Clear by defaultEvery report remains traceable to the work and financial records behind it.
THE WHOLE DELIVERY CYCLE
All-in-one time tracking and project operations software.
Projects
Flexible rates, six budget models, cost tracking, tasks, people, clients, and project health.
Billing
Expenses, estimates, invoices, recurring billing, retainers, payments, and receivables.
Reports
Time, profitability, activity, contractor, invoicing, and fully configurable reports.
CONNECTED WORK MANAGEMENT
Everything from the first timesheet to the final invoice.
Hourweave keeps operational and financial records in one system, so every report and invoice remains traceable to the people, projects, tasks, hours, and expenses behind it.Time tracking and timesheets
Record time in day, week, or calendar views. Start a live timer, enter hours manually, copy prior entries, connect calendar events, and submit a week or custom period for approval.
Projects, clients, and tasks
Organize client work with project managers, team assignments, billable tasks, historical rates, cost rates, fixed fees, and six project budget models with alerts.
Expenses and receipts
Capture project expenses, receipts, mileage, and other unit-based costs. Mark items billable or non-billable and include approved billable expenses in project budgets and invoices.
Invoices and estimates
Create invoices from tracked time and expenses or free-form lines. Send estimates, convert accepted quotes into invoices, record payments, manage retainers, and export PDF or UBL files.
Timesheet and expense approvals
Review submitted time and expenses together by person, project, or client. Approve in bulk, withdraw approval when needed, and lock approved records against later edits.
Reports and profitability
Analyze billable and non-billable time, project profitability, invoicing, contractors, activity history, and detailed time or expense records. Save, share, schedule, and export reports.
Team capacity and permissions
See weekly hours, capacity, utilization, roles, departments, and cost history. Invite teammates and control access with permission profiles and 50 granular permissions.
OPERATIONS WITHOUT BLIND SPOTS
Plan with rates and budgets. Review with evidence.
- Time & Materials, Fixed Fee, and Non-Billable projects
- Project, person, and task rates with historical cost records
- Submitted time and expenses approved together and locked together
- Custom reports, recurring reports, exports, and complete activity history
Tracked86.5hBudget left33.5hRevenue$10,380
Design42.0h$5,040
Programming31.5h$4,568
Project Management13.0h$1,625
COMPARE THE OPERATING MODEL
Hourweave compared with Harvest, Clockify, Toggl Track, and Hubstaff.
Each product solves a different version of time tracking. The practical question is whether you need a timer, workforce monitoring, or a connected system for running and billing client work.Product orientationBest fitWhen Hourweave fits better
Best fit
Agencies, consultancies, and service teams that want delivery and finance to share one operating record.
Why it stands out
Track time, budgets, costs, expenses, reimbursements, approvals, estimates, invoices, retainers, payments, profitability, and capacity under one permission model.
Best fit
Teams that prioritize a mature timer, project reporting, invoicing, and a broad integration ecosystem.
When Hourweave fits better
Choose Hourweave when custom permission profiles, reimbursement payment tracking, recurring billing, and four interface languages should be built into the same workspace.
Best fit
Organizations that want timekeeping alongside attendance, kiosk, GPS, scheduling, and productivity options.
When Hourweave fits better
Choose Hourweave when client work, margins, approvals, estimates, invoices, and receivables matter more than attendance or employee-monitoring workflows.
Best fit
Teams that put frictionless capture, desktop and mobile tracking, integrations, and configurable time reports first.
When Hourweave fits better
Choose Hourweave for an auditable route from estimate to approved time and expenses, client invoice, payment, retainer, and profitability report.
Best fit
Distributed or field teams that require activity levels, screenshots, location tracking, scheduling, and payroll operations.
When Hourweave fits better
Choose Hourweave to manage project economics, utilization, billing, and client records without screenshots, keyboard activity scoring, or GPS surveillance.
BUILT FOR CLIENT WORK
One operating record for every service team.
Creative and digital agencies
Keep client hours, scope, costs, approvals, and billing connected across concurrent projects.
Consultancies
Track utilization and profitability while giving project managers a reliable record of delivery.
Professional service teams
Standardize timesheets, expense review, invoicing, and financial reporting without fragmented tools.
SIMPLE TEAM PRICING
Complete time tracking and billing for every seat.
Pay $3.50 per seat monthly or $33.60 per seat yearly. Annual plans include a 20% discount, cycle changes begin at the current renewal date, and billing is managed securely through Paddle.from$2.80per seat / month
billed yearly
billed yearly
- Unlimited workflow depth
- 50 granular permissions
- 20% yearly discount
COMMON QUESTIONS
About Hourweave
Clear answers about the product, workflow, pricing, and supported languages.What is Hourweave?
Hourweave is all-in-one time tracking and project operations software for agencies, consultancies, and professional service teams. It connects timesheets, clients, projects, expenses, approvals, reports, estimates, invoices, and team capacity.
How does time tracking work in Hourweave?
People can track time with a running timer or manual entry in day, week, and calendar views. Completed periods can be submitted for approval, after which approved time and related expenses are locked.
Can Hourweave track project budgets and profitability?
Yes. Hourweave supports time and money budgets, billable and non-billable work, project and task rates, cost rates, budget alerts, remaining budget, revenue, costs, and profitability reporting.
Can tracked work be turned into invoices?
Yes. Approved time and billable expenses can be added to invoices. Hourweave also supports free-form invoice lines, estimates that convert to invoices, recurring invoices, retainers, payment records, PDF files, and UBL export.
How much does Hourweave cost?
Hourweave costs $3.50 USD per seat each month, or $33.60 USD per seat each year. Annual billing is equivalent to $2.80 per seat per month and includes a 20% discount.
Which languages does Hourweave support?
Hourweave is available in English, Simplified Chinese, Japanese, and Korean. Each team member can save their preferred interface language.
How is Hourweave different from Harvest?
Harvest and Hourweave both connect time, projects, expenses, approvals, reports, and invoices. Hourweave places granular permission profiles, expense reimbursement payments, recurring invoices, retainers, client payment workflows, and four interface languages in one workspace at $3.50 per seat monthly or $2.80 per seat per month when billed yearly.
Is Hourweave an alternative to Clockify or Toggl Track?
Yes. Hourweave includes timer, manual, week, day, and calendar time tracking, but is especially suited to client-service teams that also need project budgets, cost and rate history, expense approvals, estimates, invoices, retainers, payments, and profitability reporting in a connected workflow.
Does Hourweave monitor screenshots, activity, or GPS?
No. Hourweave is designed to account for client work and project economics without screenshots, keyboard or mouse activity scores, or GPS surveillance. Teams manage accountability through submitted records, approvals, locks, permissions, budgets, and an activity log.